1. About These Terms
1.1 These booking terms and conditions (“Terms”) are between Brinkley Grays Ltd, trading as King of the Hill (“KOTH”, “we”, “us”), and the person named on the booking and any additional guests (“you”), for the King of the Hill Annapurna Ski Tour taking place in February 2027 (the “Tour”).
1.2 Brinkley Grays Ltd is registered in England and Wales, company number 16212708, registered office Smiths Farm, Washfield, Tiverton, England, EX16 9RF.
1.3 By making a booking, you accept these Terms on behalf of everyone named on that booking and confirm you have authority to do so.
2. The Tour and Our Role
2.1 KOTH organises and sells the Tour as principal, combining accommodation, guiding, on-mountain transport, and the Tour programme for a single price. This is a “package” within the meaning of the Package Travel and Linked Travel Arrangements Regulations 2018, and you have the rights described in these Terms as a result.
2.2 KOTH is fully responsible for the proper performance of the Tour as a whole. Ground services and guiding in Nepal are provided by HST Adventure Private Limited (“HST”) under arrangement with KOTH. KOTH remains responsible to you for these services regardless of which supplier performs them.
2.3 International flights to and from Kathmandu are not included in the Tour price and are your own responsibility.
3. Booking and Payment
3.1 A booking is confirmed once we have received your completed booking details and the deposit set out in Clause 3.2.
3.2 A deposit of 50% of the total Tour price per person is payable at the time of booking. The balance is payable no later than 17 November 2026 (the “Balance Due Date”). If the balance is not received by the Balance Due Date, we may treat your booking as cancelled under Clause 6.
3.3 All prices are quoted in pounds sterling and are inclusive of UK VAT where applicable.
4. Your Booking
4.1 You must ensure all information provided to us — including names, passport details, dietary requirements, and medical information — is accurate and provided in good time before departure.
4.2 Bookings may be transferred to another suitable person on reasonable notice, subject to any costs actually incurred by us or our suppliers as a result of the transfer.
5. Price
5.1 The price of your Tour place is as confirmed on your booking. We reserve the right to correct genuine pricing errors before your booking is confirmed.
5.2 After confirmation, the price may only be increased to reflect increases in transport costs, taxes, or exchange rates, and only within the limits required by the Package Travel Regulations. If the increase exceeds 8% of the total price, you have the right to cancel and receive a full refund.
6. If You Need to Cancel
6.1 You may cancel your booking at any time by written notice. Cancellation takes effect on the date we receive that notice.
6.2 If you cancel within 14 days of paying your deposit, we will refund your deposit in full. After that 14-day period, all amounts paid — including the deposit and any balance payments — are non-refundable regardless of when you cancel. If the full balance has not yet been paid, the full balance remains due.
6.3 These charges reflect our genuine estimated loss. We commit significant non-recoverable costs from the point of booking, including ground operator commitments, permits, and equipment.
6.4 You may transfer your booking to another person in accordance with Clause 4.2 as an alternative to cancellation.
7. If We Need to Change or Cancel
7.1 If we make a significant change to the Tour before departure, you may accept the change, accept an alternative we offer, or cancel and receive a full refund of everything paid.
7.2 If we cancel the Tour for any reason other than your default under Clause 6 or unavoidable and extraordinary circumstances under Clause 8, you are entitled to a full refund of everything paid. This right cannot be limited or excluded by any other term of this agreement.
7.3 We may refuse or cancel a booking where a guest does not meet the requirements in Clause 9 or on genuine safety grounds. Where this occurs before the Tour begins and before any failure to disclose relevant information under Clause 4.1, we will refund what you have paid less any costs necessarily and unrecoverably incurred on your behalf.
8. Unavoidable and Extraordinary Circumstances
8.1 “Unavoidable and extraordinary circumstances” means circumstances beyond our control whose consequences could not have been avoided with all reasonable care — including natural disaster, extreme weather, war, terrorism, serious political or civil unrest, epidemic, and FCDO advice against travel to the relevant area.
8.2 If such circumstances significantly affect the Tour or its immediate vicinity, either party may cancel before departure and you are entitled to a full refund, but not compensation.
8.3 If such circumstances arise during the Tour itself, we will do what we reasonably can to continue, adapt, or safely conclude the programme. HST’s lead guide retains absolute authority on matters of on-mountain safety at all times.
9. Suitability, Health and Fitness
9.1 The Tour involves high-altitude, off-piste skiing in a remote environment. You confirm that you, and every guest on your booking, are in good health, of an experience and fitness level suitable for the itinerary, and at least 18 years old at the Tour start date.
9.2 You must disclose any medical condition, injury, or fitness limitation that may affect your ability to safely take part, as soon as you become aware of it and in any event before the Balance Due Date.
9.3 HST’s lead guide may, at any time before or during the Tour, refuse to allow a guest to take part in a specific activity or in the Tour as a whole on genuine safety grounds. Where this occurs after departure due to a condition not disclosed under Clause 9.2, no refund is due in respect of that guest.
9.4 All skiing and mountain activity is dependent on safe conditions. Whether, when and where any skiing, descent, uplift, or high-point attempt (including Thorong La) takes place is determined solely by HST’s guide team, based on their assessment of snowpack, avalanche risk, terrain and weather. For safety reasons, skiing will generally be concentrated in the earlier part of the day, when the snowpack is most stable, and may be reduced, relocated, delayed or cancelled as conditions require.
9.5 The decision of HST’s guide team on all matters of on-mountain safety is final and binding. You acknowledge that the itinerary, including the amount of skiing achievable and any optional high-altitude objectives, cannot be guaranteed and is subject to conditions on the day. No refund or compensation is due where skiing or any activity is reduced, adapted, or cancelled on safety or weather grounds.
10. Your Responsibilities
10.1 You are responsible for holding adequate travel insurance for the full duration of your trip, covering at minimum: emergency medical treatment, mountain rescue and helicopter evacuation at altitude, off-piste and ski touring activity, and trip cancellation and curtailment.
10.2 You are responsible for holding a valid passport, any visas, and any vaccinations or medical preparation required for travel to Nepal.
10.3 You must comply with the reasonable instructions of KOTH staff, HST staff, and guides at all times, particularly instructions relating to safety.
11. Our Responsibility to You
11.1 We are responsible for the proper performance of the travel services included in the Tour, whether performed by us, HST, or any other supplier we engage.
11.2 We are not liable for any loss or damage that: (a) is attributable to you; (b) is attributable to a third party unconnected with the Tour and is unforeseeable or unavoidable; or (c) is due to unavoidable and extraordinary circumstances under Clause 8.
11.3 Nothing in these Terms excludes or limits our liability for death or personal injury caused by our negligence, or any other liability that cannot be excluded or limited under English law.
12. Financial Protection
12.1 We are working to put formal financial protection arrangements in place for Tour payments. As at the date of your booking, your payments are held in Brinkley Grays Ltd’s business account and are not currently covered by ABTOT bonding, ATOL, or an equivalent insolvency protection scheme. We will write to you directly if this position changes before your Balance Due Date.
13. Data Protection
13.1 We handle your personal data, including health and dietary information, in accordance with our Privacy Policy at kingofthehill.co.uk and applicable UK data protection law.
14. Complaints
14.1 If a problem arises during the Tour, please raise it with the KOTH or HST team on the ground immediately so we can resolve it. If you remain dissatisfied, write to us at info@kingofthehill.co.uk within 28 days of returning.
15. General
15.1 These Terms, together with your booking confirmation, form the entire agreement between us in relation to your Tour place.
15.2 If any part of these Terms is found unenforceable, the remainder continues in effect.
15.3 These Terms are governed by the law of England and Wales. If you live in Scotland or Northern Ireland you may also bring proceedings in your home courts.
